$98,472.74 - $141,749.77 

SUMMARY:

Responsible for purchasing, shipping/receiving, and warehouse operations on the main campus and at Snapdragon Stadium with approximately $15M in purchasing responsibility.  

ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:

NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for sourcing, negotiating through bid processes, and contracting for all food and beverage for dining halls, venues, catering and other units with appropriate bidding processes.

• Sets procurement and supply strategies that minimize controllable cost (cost avoidance) while driving value creation through cost reduction initiatives, including supplier development, regional sourcing, and SKU harmonization.

• Directs the negotiation of all components of cost including price, freight, payment terms, and delivery terms.

• Oversees the replenishment of inventory to ensure continuity of supply.

• Responsible for the integration of Food & Beverage procurement and inventory systems across the company as a complete Procure to Pay solution encompassing A/P interface and supplier management metrics.

• Monitors obsolete and slow-moving items at least biweekly and reduces Periodic Automatic Replacement  (PAR) level if necessary. Obsolete items are to be written off if they cannot be utilized within a six-month period.

• Maintains and organizes storage facilities, ensures proper distribution of product, and assists in the implementation of key controls associated with the procurement and accounting of goods.

• Responsible for managing food inventory, calculating the cost of food, maintaining records, and tracking inventory levels.

• Completes food inventories on a monthly schedule; reconciles any shortages/overages.

• Prepares budgets; controls food, labor, and other costs.

• Leads a team of a dozen procurement and warehouse professionals sourcing and supplying multiple locations; includes hiring, coaching and training of employees, reviewing employees, setting work priorities, scheduling, directing work assignments, and discipline of employees to ensure effective operations. 

• Maintains all food and beverage storerooms properly to ensure cleanliness, freshness, and organization, and upholds all local, state, and federal health codes and guidelines in regard to safe food handling and storage; holds employees in units to the same standards. 

• Ensures all warehouses meet and/or exceed safety standards and works with Environmental Health Services (EH&S) on inspections and needed improvements. Monitors and ensures compliance for proper inspections, handling, and storage for all inventories of food, supplies, linens, and equipment. 

• Identifies and implements warehouse system improvements. 

• Compares purchase orders to invoices to ensure proper items are received at the proper pricing.

• Audits each vendor at least yearly to ensure contract terms are upheld.

• Maintains vendor relationships with periodic meetings and setting product, service and other expectations.

• Manage all warehouse equipment and vehicles, including scheduling regular maintenance and repairs as needed; responsible for proper disposal or selling of equipment that is no longer needed.  

• Ensures that proper procedures and guidelines are in place and followed for provision of quality products and services.  

• Resolves customer issues and complaints to ensure customer satisfaction.  

• Develops and maintains working relationships with customers, coworkers, vendors, student organizations, faculty, staff, and University personnel.  

• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.

• Responsible for timely completion of Fixed Asset forms. 

• Ensures compliance with San Diego State University and Aztec Shops environmental sustainability initiatives and maintains measurement protocols; serves as a member of the campus sustainability committee.

• Is a safety advocate.

• Collaborates with the operations teams to stay in the forefront of upcoming opportunities and/ or challenges in the market.

• Supports organization and campus DEI plans and initiatives.

• Other duties as assigned.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED

The minimum requirement for applicants is an Associate’s degree from an accredited two or four-year college or university in Business or Hotel/Restaurant Management; a Bachelor’s degree is preferred but not required, plus at least seven years experience in high volume purchasing/procurement for, multi-unit food service operations and at least three years high level supervisory experience; or equivalent combination of education and experience.

Strong communication and interpersonal skills, computer literacy, mathematical/financial skills, and proven leadership skills are required.

ServSafe Food Managers Certification required. 

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

LANGUAGE SKILLS: 

Must be able to read, write and understand English.  Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read, comprehend, analyze, and interpret general business information, governmental regulations, and technical/trade journals.  Requires the ability to write reports, business correspondence, and procedure manuals.  Requires the ability to effectively present information and respond to questions from employees, subordinates, vendors, other departments, customers and the general public.

MATHEMATICAL SKILLS: 

Requires the ability to calculate figures and amounts such as discounts, portions, percentages, and volume.  Ability to apply advanced concepts of logic & math.  Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets.

REASONING ABILITY: 

Requires the ability to apply common-sense understanding to carry out general written or oral instructions.  Must be able to multitask, prioritize work and pay attention to detail.  Requires good analytical, quantitative skills, organizational and management skills.

MANUAL DEXTERITY:

Must be able to utilize a computer.  Requires the ability to use a variety of office machines and food service equipment.

PHYSICAL COMMUNICATION: 

Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.

PHYSICAL DEMANDS:  

Ability to operate office equipment such as computers, copy machines, and fax machines. While performing the duties of this job, the employee is frequently required to walk/move, sit, and stand for prolonged hours; handle objects, reach cooking tools, or control knobs.  Must be able to move, lift or carry heavy objects or materials up to 50 pounds.  Specific visual abilities required by this job include close vision and color vision.  Ability to travel between locations.  

WORKING CONDITIONS AND HAZARDS

Work is regularly performed in a food production area where there is frequent exposure to food fumes or airborne particles.  The employee occasionally works near moving mechanical parts and is occasionally exposed to humid and hot conditions as well as cleaning chemicals.  The noise level in the work environment is usually moderate.  May be exposed to loud noise at events and may be required to work outside in hot or cold weather, and may be required to work inside in hot or cold temperatures occasionally. 

BACKGROUND CHECK INFORMATION: 

A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full-time, part-time non-student, or sensitive student capacity with Aztec Shops Ltd. 

Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses. 

Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check. 

Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks.

Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

Aztec Shops is committed to providing equal employment opportunity (EEO) decisions solely upon an individual's qualifications relating to the requirements of the position for which the individual is being considered, in regards to recruiting, hiring, training, transferring and promoting the best qualified persons for all jobs without regard to ancestry, age, color, disability, genetic information, gender, gender identity, gender expression hair style or texture associated with race, marital status, medical condition (genetic characteristics (GINA) , cancer or a record or history of cancer), national origin, race, religion (religious dress/grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions, reproductive choices), sexual orientation, military or veteran status, victimization of domestic violence (includes sexual assault, and/or stalking),or any other categories protected by law. Aztec Shops ensures that this applies to all personnel actions such as compensation, benefits, transfers, layoffs, company-sponsored training, promotions, terminations and disciplinary actions.

Aztec Shops, Ltd. is also committed to promoting a diverse, equitable and inclusive workplace culture. Our organization embraces the many dimensions of diversity that make individuals unique and harness a variety of perspectives in order to create better outcomes that will benefit everyone.