Go to: Director of Dining Purchasing and Food Management Systems (myworkdayjobs.com) for complete description and to apply for job requisition number R_00016690.
The Director of Dining Purchasing and Food Management Systems is responsible for maintaining high levels of satisfaction for students, faculty, staff, guests and other campus community stakeholders through purchasing activities and project coordination. Also responsible for strategic planning, financial accountability, conceptual ideation for programs and initiatives, and the growth of Historically Underutilized Businesses (HUB) and sustainable purchasing. This position will oversee, plan and direct the dining administrative operations and development of activities for dining purchasing systems – inventory and tracking, project coordinating, warehouse operations and sustainability.
BENEFITS: UT Austin offers a competitive benefits package that includes:
• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!
- Purchasing & Sourcing: Create and Monitor major bid documents, includes but not limited to: RFP, RFQ, RFI as examples. Lead in the negotiation and development of contracts and agreements for goods and services with current and potential vendors and providers. Source, grow and develop vendors and supply chain in alignment with Menus of Change initiatives. Oversee prime vendor purchasing system for UHD & Longhorn Hospitality. Prepare and present quarterly reports on purchasing, rebates as well as on targeted goals in sustainability, local products, reduction in processed food purchases and how the department is helping to create markets and jobs for Texas. Verify sourcing and production as needed for dining procurement goals.
- Project Coordination: Supervise department manager who along with this position will work with Facilities Director of Project Management and Construction. Help create clearly defined outcomes for food service, resulting in the complete architectural construction documents to ensure high quality, innovation, functional design and the adherence to codes and standards and functionality for dining. Align Dining Purchasing team to work with UHD Director of Projects and Construction to track desired outcomes and timelines.
- Reporting: Food Pro food cost analysis for use in Weekly Operating Report –and Product Movement in retail for shrink analysis tracking. Track inventory levels for units and monitor for variance to established metrics. Track Cost Benefit of purchasing agreements, rebates and Manufacturers Volume Discounts (MVD). Tracking Sustainability Purchasing including but not limited to: HUB, Local, Sustainable, Direct and Fair Trade.
- Leadership & Administration: Assist the Sr. Director in planning, directing, and administering programs, policies and procedures in the areas of sustainability purchasing and programs, equity and inclusion excellence, academic partnerships, and community engagement through the development and growth of local and sustainable purchasing resulting in market creation for local and HUB products. Assist the Sr. Director in evaluating the effectiveness of food service activities, and provide assistance and support in the implementation of organizational changes, policy and procedure revisions and new equipment applications to meet the constantly changing needs of the diverse population served. Sustainability programming and strategic planning leadership. Supervise Dining Purchasing Manager, warehouse operations and staff, Food Management Systems team.
- Bachelors Degree in Supply Chain, Information Systems, business administration or a related field desired, or an equivalent combination of education and experience.
- 10 years in Purchasing and Contract Management years of progressively responsible experience in Purchasing or Contract Management
- 10 years management experience
- Must be able to obtain Certified Texas Contract Developer and Certified Texas Contract Manager within 1 year of employment and must maintain throughout employment.
- Must be able to obtain Texas Certified Purchaser certification within 3 months of employment and maintain throughout employment
Relevant education and experience may be substituted as appropriate.
- More than 10 years of progressively responsible experience in Purchasing or Contract Management in a in a college, university, resort, hospital or commercial setting.
- Previous experience in contract administration.
- Experience working with Historically Underutilized Businesses (HUB)
- Certified Purchasing Manager (CPM)
- Strong organizational and logistical skills coupled with the ability to work effectively and collaboratively with a diverse team.
- Strong oral and written communication, interpersonal and customer service skills.
- Knowledge of computer applications such as Microsoft Office, Excel and Outlook
$115,000 + depending on qualifications
- Ability to work a flexible schedule with variable weekday hours, some weekends and holidays required. The Director of Purchasing and Project Management and Sustainability is classified as a “critical employee” and will be expected to be on site during any emergency closure of the University.
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX