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Contest Rules (Rules with * do not apply to Category 6, Online Catering Menu.)
1. The contest is open to all NACUFS institutional members in good standing. Entries must be designed and produced by the school entering the contest. Entries cannot be of company-wide promotions/menus/concepts that are for use at multiple locations or institutions as a company program, or submitted previously.
2. All entries must be received by the deadline set by the Dining Awards Committee and printed on the Official Entry Form. Entries not received by the deadline will have one point deducted for each day late up to five days, and thereafter be disqualified and will not be judged.
3*. All entries will be on display at the national conference and must remain on display until the designated pick-up time, at which point they must be picked up by a representative of the school.
4*. PAGE ONE of all entries must be a completed and signed Official Entry Form. An entry which does not include a completed and signed Official Entry Form as page one will be disqualified and will not be judged.
5*. PAGE TWO of all entries must be an Essay that contains a maximum of 200 words.
6*. PAGE THREE of all entries must be a typed Table of Contents and must follow the Judging Criteria in order, and include page numbers.
7*. PAGE FOUR is where you will start the Judging Criteria section. The Introductions must be typed, contain a maximum of 100 words each, and be placed at the beginning of each criterion.
8*. All entries must be bound in a single book format and the exterior measurements may not exceed 18” X 28”, nor weigh more than ten pounds. Only one entry is permitted per book and the entire entry must be securely contained within that single book. Audio video, loose, or unattached materials will NOT be accepted or considered for judging.
9*. For an entry which uses copyrighted materials and/or trademarks of others, the entrant institution must first have obtained written permission from each copyright and/or trademark owner, for use for the purposes reflected in the entry and for further publication and use by NACUFS. Certification that these written permissions have been obtained is required on the Official Entry Form.
10*. Each separate foodservice unit at a member institution may enter any category for which
it is eligible. A separate entry form must accompany each entry (duplicate the Official Entry Form as needed).
11. The dining awards chair and NACUFS staff will review all entries upon receipt for rule adherence, qualification, and classification, and reserve the right to re-categorize entries if deemed appropriate.
12. The decision of the judges is final.
13. By entering, permission is thereby given to The National Association of College & University Food Services (NACUFS) to publish and/or use in any way the material so submitted.
14*. Events must have occurred between April 1 of the prior year and March 31 of the current year to be considered. Entries for events outside this time period will be disqualified.
K. Contest Penalties: Failure to follow the rules as defined will result in disqualification or penalty points being assessed against the total score as follows: (The following penalties apply to Category 1 thru 5 only. See Category 6 Official Entry Form for its own contest penalties.)
1. Official Entry Form
a. Failure to place a completed and signed Official Entry Form as PAGE ONE Disqualified
2. Essay
a. Essay missing Disqualified
b. Essay not placed as PAGE TWO 1 point
c. Essay not typed 1 point
d. Essay over 200 words 1 point
3. Table of Contents
a. Table of Contents missing Disqualified
b. Table of Contents not placed as PAGE THREE 1 point
c. Table of Contents not typed 1 point
d. Table of Contents not in correct order 2 points
4. Judging Criteria
a. Failure to include Introduction at beginning of each Judging Criteria 1 point per criteria
b. Introduction not typed 1 point per criteria
c. Introduction over 100 words 1 point per criteria
d. More than 12 photographs per Judging Criteria 1 point per photo
5. Oversized book and/or being in non-book form (not to exceed 18” x 28”) 2 points
6. Excessive weight (not to exceed 10 pounds) 2 points
7. Failure to provide copy of written permission to use copyrighted material or trademark
when requested by NACUFS or the dining awards committee Disqualified
8. Resubmitting a previous entry or submittal of a company-wide program Disqualified
9. Late entry (1 point per day, up to five days) 1-5 points/Disqualified
10. Event outside timeframe (April 1 – March 31) Disqualified
L. Judging guidelines and instructions for submission for entries:
1. Each entry will be judged in the defined category using the criteria listed.
2. The entries will be sorted by category entered and classification. Each category will be assigned to a team of 3 judges. The teams will then review each entry in their assigned categories and the judges’ scores will be averaged for a final score. The chair will then make the appropriate point deductions as indicated in K.
3. The top scoring entries will win Gold, Silver, Bronze, and Honorable Mention Awards as long as they receive a minimum score of 70% of available points. Assuming there are sufficient entries, these four awards would be awarded in each of the Small, Medium, and Large classifications in each category. In the case of tied scores, both entries would receive the same level award.
4. Grand Prize judging process: The top scoring entry from each of the Small, Medium, and Large would be ranked against each other. All six judges would rank the contenders for Grand Prize. In the case of a tie, the chair will rank the contenders to break the tie.
5. If the voting delegate feels their school is improperly classified, he/she may write an appeal, not to exceed 200 words, stating the classification they think their school should be assigned and the reasons why. To be considered, appeals must be included with the entry. The appeal will be reviewed by the Dining Awards Chair prior to the judging. The decision of the Dining Awards Chair will be final.
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